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According to a Cadre Emploi study, a failed onboarding process costs at least three times the salary of an employee who did not get off to a good start and did not stay with the company.
Welcoming new employees has become a strategic issue for companies.
A successful integration will motivate and retain the new employee; conversely, a poor integration could lead to early departure.
As remote work becomes increasingly common in companies, implementing a digital onboarding process is becoming essential. This type of onboarding process allows companies to automate repetitive tasks, centralize key steps in the process, and ensure a more consistent employee experience.
But that’s not the only issue. So why implement a digital onboarding process in your company? We give you 7 arguments!
What is onboarding?
To put it simply, onboarding is the process of integrating a new employee into the company.
This stage comes after the recruitment process, at the time of hiring.
The integration period lasts until the end of the trial period, or even longer in some cases.
It is during this process that the new employee must successfully integrate, discover his or her new working environment and take up his or her new duties.
The integration objective is to get the newcomer up and running and productive as quickly as possible.
The digital onboarding process enables a seamless experience at every stage through the use of HR software or an HRIS. It structures the onboarding process using a personalized checklist and tailored digital tools.
What is the objective of integrating a new recruit?
33% of managers say they have resigned due to poor integration. (source: Cadre Emploi)
Onboarding is an integral part ofthe employee experience and the employer brand.
It will determine the new employee’s image of the company (values, new position, corporate culture, etc.).
The induction process is important because it will determine whether or not your new employee joins the company.
It’s all about seducing your new employee: he or she must “fall in love” with the company within the first few weeks.
This “love” will encourage him to stay with your company and give his best.
Effective digital onboarding also helps create a sense of wonder, which is invaluable for continuously improving the onboarding experience for new employees.
Induction program
According to the “Employee Experience as Seen by HR Professionals” survey by Parlons RH, the three main objectives of the employee experience are:
- Reinforce employee commitment.
- Improve the organization’s overall performance.
- Promote the attractiveness of the company.
However, 54% of HR players claim that no HR employee experience policy has been deployed or initiated within their company.
A number of obstacles have been identified that could explain this figure:
- Lack of impetus from management.
- Lack of time.
- The weight of organization.
For companies that have implemented it, 84% of those surveyed have a positive opinion.
They also affirm that the determining factors are the involvement of top management, the involvement of managers and the culture of change.
Digital onboarding, through an HRIS or HR software, is a practical solution for developing a clear, step-by-step, and collaborative onboarding plan.
48% of HR players use digital tools to manage the integration of new employees.
Among new hires, 33% report having already resigned due to difficulties adjusting to their new role, with 65% of those resigning within 6 months of starting. (Source: Cadre Emploi)
The figures show the positive or negative impact your company’s employee experience can have.
Onboarding is an important step in the employee experience, as it builds loyalty.
In fact, the HR function is considered to be the driving force behind employer branding. In fact, 61% of HR managers are responsible for the “employee experience” project.
But there’s much more to a company than the employee-human resources relationship. Managers and other employees also play a role in the employee’s sense of integration.
But support must come from higher up to make the project a reality. Management must become more involved in order to change the corporate culture.
7 reasons to implement a digital onboarding process
Give your employees a modern image of your company
Our world is connected, and your company needs to be if it is to attract, retain and sustain customers. So you need to offer your employees innovative tools.
The aim of these tools should be to make life easier for your employees.
As part of digital onboarding, your new employee can send you documents and vice-versa: like the signed contract, for example, discover the company through the documents provided, and so on.
Providing an intuitive, centralized platform also strengthens your organization’s employer brand and credibility.
Reduce administrative tasks
Successful integration is prepared in advance. You need to prepare HR documents, organize your integration schedule, prepare your work equipment, etc.
This process is extremely time-consuming and requires a methodical approach.
By using a digital integration tool, you can automate a large part of the administrative tasks, making the whole process less cumbersome.
What’s more, you’ll save time, especially if you’re hosting several employees at the same time. And that lets you focus on the human relationship.
Automating administrative tasks also helps minimize data entry errors or oversights during the initial stages of onboarding.
Establish a bond more quickly with the new recruit
A sense of belonging is important during the integration stage. You need to forge links with him and his future team as early as possible.
Using your digital onboarding tool, you can send them a welcome message, for example, or introduce them to the team, provide them with a welcome booklet, and so on.
The tool can also include a chat feature with the user’s future manager or a designated mentor to facilitate communication.
Optimize your costs
Printing documents and sending them by post are costs you can cut with a digital integration tool.
In addition, automated follow-up reduces the need for manual follow-ups, which improves the HR team’s overall efficiency.
Save time
While you’re waiting for your first official day with the company, which can take several months depending on the situation, your new colleague can enter all his or her HR details and provide the necessary documents.
On the big day, you’ll save time on the administrative side of things, and you’ll be able to get on with the business and personal integration more quickly.
This also makes it possible to identify potential administrative roadblocks or specific needs at an earlier stage.
Adapting to new remote working conditions
Telecommuting is becoming increasingly common in French companies.
A “traditional” onboarding process no longer fits the bill.
By “traditional”, we mean using Excel and Word files to prepare the integration schedule.
From a distance, the digital onboarding tool will make it possible to centralize all information and communicate more easily with the various stakeholders.
Thanks to the digital onboarding tool, new employees can better integrate their workstation remotely.
Facilitating remote integration
Through their personal portal, new recruits can easily get in touch with people in the company, and keep track of company activity.
She will also be able to access an interactive checklist, introductory videos, and e-learning modules to learn how to use internal tools.
To conclude on the implementation of a digital onboarding process
Onboarding is a crucial process in integrating a new employee. This step will shape the employee’s mindset within the company.
A successful integration is more likely to win the loyalty of the employee and encourage him or her to give their best.
However, the vast majority of companies underestimate the importance of the integration process.
In fact, 33% of managers have already resigned following a poor integration, which costs the company at least 3 times the salary.
There are several reasons for the absence of a defined process: lack of management involvement, lack of time and organizational constraints.
To encourage employee investment and loyalty, your company needs to optimize employee integration.
This involves implementing an HRIS software with a dedicated onboarding module.
A structured, automated strategy supported by the right digital tools makes every step in the onboarding process simpler, more human, and more efficient.
Digitize your onboarding process with our ERP and HRIS software
A structured and effective digital onboarding process is essential for retaining your new employees, strengthening your employer brand, and saving time on administrative tasks.
With this in mind, we have a comprehensive HR module integrated into our VSActivity (ERP), VSExperience (HRIS), and VSPortage (ERP) software, which supports you in implementing a modern and efficient onboarding process.
Automate and simplify your onboarding process
With our ERP and HRIS software, you can:
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Create a personalized onboarding plan for each new hire;
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Easily manage your onboarding checklist and track key steps;
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Centralize HR documents, personal information, and tasks to be completed;
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Share the welcome booklet, the surprise report, and the initial work tools.
Provide a seamless and engaging employee experience
With an intuitive, remotely accessible interface, vsa, vse, and vsp make onboarding easy, even when working remotely. Your new employees can:
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Log in to a custom portal;
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Access useful resources and communicate with their contacts from the moment they are hired;
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Complete the administrative procedures before they even arrive at the company.
Why choose our management software for your digital onboarding?
When you choose Veryswing’s VSA, VSE, or VSP management software, you get:
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Effectively digitize your onboarding process;
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Improve responsiveness and professionalism from the very first point of contact;
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Provide a positive employee experience from day one;
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Strengthen team cohesion, even in a hybrid or 100% remote setting.
But that’s not all! Whether you’re a consulting firm, service provider, software publisher, or umbrella company, our ERP software will help you manage all of your business processes, including:
- Your Sales Management
- Your Financial Management
- Your HR management, of course
- Or managing your employees’ time and activities
Request your free demo today and discover how our management software can transform your digital onboarding into a real driver of HR performance.
