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A company’s payroll can account for up to 80% of its expenses. Effective management of human resources and costs is therefore essential to the company’s long-term viability.
To support HR departments, managers, and employees in managing time and activities, tools such as Time and Activity Management (TAM) software are available on the market.
But what exactly is GTA software, and how does it help companies address their strategic challenges?
We explain it all!
What is Time and Activity Management (TAM) software?
There are many different names for time and activity management software: TAM software, TimeSheet software, HR TAM software and so on. Their use remains the same.
Time and Activity Management (TAM) software is a tool that, as its name suggests, helps companies manage their employees’ time and activities.
The GTA software enables companies to comply with legal requirements regarding working hours by entering information such as:
- Past times.
- Extra hours worked.
- Absences including vacations.
- Specific work schedules, such as on-call duty or shift work.
- Electronic timesheets, which make it easier to track work hours.
- Etc.
And, in particular, to optimize company management through greater visibility of resources and costs.
What are the challenges of implementing ATM software?
Operating methods differ from one company to another, but what they all have in common is that they have to comply with the legal working hours laid down by labor law.
Within a single company, several stakeholders are involved in the management of working hours and activities. We can distinguish between Human Resources, managers and employees. Each party plays a different role in management.
The various stakeholders in time and activity management
Human resources
The Human Resources Department (HRD) tracks work hours in order to allocate entitlements to individual employees (rest periods, meal vouchers, etc.). Having an overview of hours and activities is essential for payroll management.
In addition, a GTA software solution streamlines human resources management by automating processes related to absences, time off, and scheduling, thereby reducing repetitive administrative tasks.
The manager
He or she has to manage the team by allocating them to the various projects according to their skills, availability, etc.
He must also be able to monitor his team’s working hours and anticipate absences.
With GTA software, managers can optimize schedule management by gaining a comprehensive overview of availability and workloads, which improves team productivity.
The employee
They need to be able to enter time worked, make vacation requests, report specific absences (sickness, etc.) and also have an overview of their personal counters (CP, RTT, CET, Récupération, etc.), independently.
Using a time clock or a mobile app integrated with the GTA software allows employees to track their work hours in real time, thereby increasing their autonomy and engagement.
The challenges of implementing TimeSheet software
Regulatory issues
Under penalty of sanctions, companies must comply with the legal framework governing labor law, such as:
- Respect for working hours.
- Maintain the barrier between private and professional life, especially with telecommuting becoming increasingly popular.
- Preventing complex situations such as burnout, etc.
- Ensure compliance with collective bargaining agreements and company-wide agreements.
- Ensure transparent management of overtime and rest periods.​
GTA software allows you to centralize all this information, thereby ensuring ongoing compliance with labor laws.
Economic issues
As mentioned in the introduction, payroll accounts for a large proportion of a company’s budget, so it must maximize its human capital through actions such as :
- Optimize the company’s human resources.
- Monitor projects and their profitability.
- Improve the company’s human resources planning.
By gaining a better understanding of the time spent on each activity, companies can also identify areas for improving their productivity. In addition, tracking schedules helps prevent overloading and slow periods, which reduces indirect costs.
Social issues
To project a modern, innovative image of the company to its employees, the company needs to provide them with modern technological tools, available especially on the move.
These should help to simplify processes and give employees greater autonomy and responsibility.
By allowing employees to view their timesheets and schedules or request time off online, the GTA software promotes a more transparent and streamlined work environment.
Operational issues
Administrative management can quickly become a financial drain because of the time it takes.
Automating HR processes is becoming essential for a company if it wants to optimize its management costs.
In addition, digitizing absence management and time tracking significantly improves the efficiency of internal operations.
What’s more, employees are becoming more and more mobile, so offering a solution that can be used on the move is becoming a strategic challenge for employee loyalty.
Why Use Time and Activity Tracking Software?
Implementing time and activity management software has many advantages for your company:
Facilitating human resources management
Administrative management is automated and simpler, thanks to data integrated by managers and employees (leave, absences, etc.) within the company’s information system.
In this way, GTA software improves exchanges between the company’s various departments and the HR department. It also provides a global view of resources (human and financial).
The data integrated into the solution will enable the HR function to optimize the company’s productivity.
Tools for tracking work hours and managing schedules provide the accuracy that is essential for decision-making and resource allocation.
Save time on repetitive tasks
Now, with just a few clicks, information can be integrated into the solution by all stakeholders. Calculations are made automatically for payroll and other purposes.
Digital timesheets replace manual data entry and prevent human errors, thereby freeing up time for HR teams.
Harmonized processes
There’s no longer any need to enter data from various Excel spreadsheets, each of which is different from the others. Thanks to the GTA software, all data entry is done through the tool, which helps centralize and standardize the process.
Create optimized schedules
Through the comprehensive overview provided by the time-tracking software, managers have a clear picture of the resources available to them for managing their schedules. This enables them to better manage their teams across various projects.
Scheduling becomes more efficient, minimizing schedule conflicts and optimizing available human resources.
Respecting the legal framework
The management solution also helps companies to comply with labor law, thanks to the rules it integrates.
Reliable information
The information integrated into the management software is more reliable because it is updated instantly, as soon as one of the stakeholders performs an action.
Report Generation
By integrating data from all activities, the solution provides you with reporting that enables you to make strategic decisions.
Data analysis can also reveal trends regarding the most productive work periods, recurring absences, or excessive workloads.
What features does time and activity tracking software offer?
A time and activity management software package includes a number of functions, depending on the specificity of the solution, the size of the company, and so on.
ERP software like VSActivity offers a time and activity management module that allows you to:
- Enter your time in two ways: activity report (CRA) or time sheet.
- Enter activity in days, hours and/or other work units.
- Pre-fill from planned times and/or from the previous month.
- Declare on-call duty, non-working hours, etc.
- Link automatically to business and billing in the case of time-based invoicing.
- Complete Happiness Indicators.
- Submit your activity for validation (workflow).
- Track schedules in real time using interactive dashboards.
- Analyze the use of human resources to adjust assignments in an agile manner.
To conclude on the strategic challenges of corporate time and activity management
Whether you’re an SME, a small business, a large corporation or a start-up, good payroll management is crucial to your company’s survival.
Time and Activity Management (TAM) software, also known as timesheet software, helps HR departments and managers manage company resources, track projects, and plan.
It enables us to meet the company’s regulatory, economic, social and operational challenges. It brings a host of benefits, such as ease of HR management, mobility, process harmonization and planning, and allows you to focus on people.
A time and activity management solution must offer a set of functionalities that enable you to optimize resource management within your company. It must be easy to use, so that all managers can make use of it.
It also enables better organization within Human Resources, better visibility of available resources and more enriched exchanges with the HR team.
What’s more, in the overall management of administrative tasks, a time and activity management solution saves time on data entry and also reduces errors.
What’s more, it allows HR to focus on their core business: people.
Optimize your time and activity management with VSActivity
VSActivity, our SaaS ERP software, helps companies optimize their HR processes and their time and activity management.
Automate and centralize your HR processes
With its intuitive and comprehensive interface, vsa lets you:
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Automate administrative tasks related to managing work hours, absences, and time off;
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Prepare payroll using centralized, up-to-date data;
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Track schedules in real time, with a comprehensive overview of your available resources;
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Manage specific requests such as remote work, furloughs, or overtime.
Promote mobility and collaborative work
VSActivity’s SaaS model offers you:
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Secure access to your HR data, no matter where you are;
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Easy to use for all your employees, even when working remotely;
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A tool that can be adapted to new ways of working, particularly remote work.
Why choose VSActivity for your GTA management?
When you choose VSA, you’ll enjoy:
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A centralized solution for all your HR data;
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Improved productivity for your teams thanks to streamlined and simplified processes;
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Enhanced compliance with labor laws and your collective bargaining agreements;
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Strategic management of your payroll and human resources.
Request your free demo now with one of our experts and discover how VSActivity can address your strategic challenges in time and activity management.
