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One of the advantages of choosing an industry-specific ERP system delivered as a SaaS solution is its low implementation and operating costs.
So how much does your SaaS ERP project cost?
There are several cost items to consider when budgeting for your SaaS ERP project. Of course, these costs will be lower than when implementing an On-Premise ERP system, since expenses such as servers, network infrastructure, etc. are eliminated.
Switching to a SaaS ERP solution offers significant financial flexibility. That said, it is essential to carefully anticipate all expense items to avoid unpleasant surprises. In this context, many companies want to know exactly how much an ERP system costs so they can plan their resources effectively.
How does a SaaS solution work?
A SaaS solution is a ready-to-use tool. It is pre-configured and hosted in the cloud. This hosting allows easy access from anywhere via a web browser.
What you need to understand is that the solution is hosted on servers external to the company. This system optimizes costs for the company, as it doesn’t have to invest in network infrastructure, servers, storage, security and so on.
In addition, maintenance services (version upgrades, etc.) and support are included in the price.
In this way, SaaS customers can simply concentrate on mastering the tool.
Another advantage of the SaaS solution is that it makes it easier to adjust the number of subscriptions.
For all these reasons, the cost of SaaS software is lower than that of an on-premise solution. So what costs should be taken into account for a SaaS ERP solution?
We’ll explain everything in the next section.
Another key point is that fixed costs in SaaS are generally predictable. This allows companies to better manage their cash flow. Unlike an on-premises solution, where expenses can skyrocket in the event of hardware issues or the need for updates, SaaS costs remain relatively stable.
The costs of your ERP SaaS project
The different expense items to consider for ERP SaaS :
- Internet connection
- Solution subscription
- Number of users
- Employee training
Internet connection
With SaaS ERP, all you need is an Internet connection to access the solution. That’s why it can be accessed from anywhere.
When budgeting for your ERP Saas, you’ll need to take into account the Internet subscription.
Solution subscription
As the name suggests, SaaSERP (Enterprise Resource Planning Software as a Service) is offered as a service. This means you must pay a monthly or annual subscription fee.
It works just like your movie subscription, for example.
The subscription price will depend on a number of criteria, such as the number of sites you wish to implement and/or the number of users, which is our next point.
The cost of an ERP system delivered as a SaaS solution can vary significantly from one vendor to another. It is therefore important to compare offerings and fully understand what is included in the subscription.
Some solutions also offer add-ons or additional modules. Take CRM, for example, which provides a comprehensive view ofsales activities. In such cases, the cost of these add-ons must also be factored into the overall package.
Number of users
If you think the more users you have, the more you’re going to pay. Well, it’s a common misconception.
In reality, the number of users will, of course, affect the final price, but some providers, such as Veryswing, offer an automatic sliding-scale pricing structure.
As a result, the more users you have, the lower the price per user.
For fast-growing companies, this sliding-scale pricing structure helps keep costs in check as the number of users increases. This represents a significant strategic advantage in terms of the average cost of an ERP system.
Employee training
Implementing a business management software solution implies changes in all your business processes.
To take full advantage of all the benefits that an enterprise resource planning (ERP) system offers within a company, you need to schedule training sessions.
These are designed to get your employees up and running quickly.
The publisher of your SaaS solution will appoint an account manager to accompany you throughout the process of getting to grips with your SaaS application in the best possible conditions.
The success of the integration depends largely on the teams’ involvement. That is why it is crucial to budget for your ERP project by taking into account the necessary training time, coaching sessions, and sometimes even internal resources that need to be temporarily allocated.
Other costs
When you choose to implement an ERP in SaaS mode, you are offered a package of functions divided into modules.
Depending on the specifics of your market and your business, you may need additional features.
You can then request specific features that will need to be added to your budget.
There are also additional features offered by the editor, known as ” add-ons “. These are additional features that can be purchased, depending on your needs.
Add-ons often help improve business management, particularly through customized dashboards or integrations with other business tools. In this context, it is helpful to assess their impact on the ERP’s return on investment and ensure that they contribute positively to the project’s overall ROI.
To conclude on the cost of your ERP SaaS project
SaaS ERP is simpler to implement, requiring less logistical organization and costing less.
Its price is explained by the fact that the IT solution is hosted on servers other than the company’s own. Added to this is the fact that the client company doesn’t have to worry about maintenance, updates, and so on.
In fact, you don’t need to set up a network architecture and mobilize human resources (system administrators, etc.), since the SaaS editor provides it.
Expenses to be taken into account are the Internet connection to access the software, the monthly or annual subscription (depending on the number of users) and training for your staff.
If you have any specific requests, you’ll obviously need to add lines to your budget.
In summary, even though SaaS ERP is a more affordable solution, it is still essential to conduct a thorough analysis of your needs and carefully evaluate all cost items. This will not only help you keep costs under control but also optimize the long-term return on investment for your ERP project.
Choose an effective SaaS ERP solution with VSActivity and VSPortage
Implementing a high-performance SaaS ERP system means, above all, choosing a solution that is tailored to your business needs, scalable, and easy to deploy. The software VSActivity and VSPortage from Veryswing are designed to support you in this process, with a 100% SaaS approach tailored for service companies and portage salarial firms.
VSActivity and VSPortage help you increase efficiency, control costs, and improve profitability, while offering a high level of customization.
Gain greater visibility into your ERP costs and ROI
With our SaaS ERP solutions, you can:
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Centralize your data in an intuitive and secure interface;
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Track your performance metrics in real time;
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Manage your projects, your time, and your activities with precision;
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Better anticipate costs and optimize your return on investment.
Our solutions are designed to provide a clear, transparent, and flexible management framework, while reducing fixed infrastructure and maintenance costs.
Why choose VSActivity or VSPortage for your SaaS ERP project?
Whether you’re a consulting firm, an engineering firm, an umbrella company, or an IT services company, our ERP systems cover all of your needs:
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Project and Resource Management
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Time and Activity Tracking
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Portage salarial and Regulatory Compliance
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Integrating a CRM to Manage Your Customer Relationships
With vsa, you get a comprehensive SaaS ERP system that’s ideal for managing a service business.
With vsp, you can easily manage all aspects of the portage salarial model, from contract management to billing.
Request your free demo today and discover how our SaaS ERP solutions can transform your day-to-day operations into a real driver of growth, all while keeping your budget under control.
