Electronic Invoicing: Get Ready with the Veryswing Certified Platform

To ensure a successful transition to electronic invoicing, we recommend that you follow these 6 steps:

1. Audit your internal processes and map your billing workflows
2. Involve your teams, designate a point person, and communicate internally
3. Select (or confirm) your technical solution (including compatibility between your ERP and your future Authorized Platform)
4. Prepare for client onboarding by informing them of upcoming changes
5. Conduct tests using pilot shipments through your customers and suppliers.
6. Monitor and improve processes after the switchover. Set up monitoring dashboards.

The best solution is to use an ERP system that is already integrated with an official Approved Platform. This is the case with the VSActivity and VSPortage ERP systems, which interface directly with the Veryswing Approved Platform.

E-reporting is another component of the electronic invoicing reform. It is also one of the requirements that businesses must comply with and follows the same timeline as e-invoicing.

The e-reporting submitted to the tax authority must include:

• Transactions with individuals,
• Transactions with foreign parties,
• And certain regulations governing the provision of services.

First, make sure your potential partner is listed on the tax authority’s official list of provisionally registered Approved Platforms. Here are 5 criteria to check before making your choice:

• Interoperability with Your ERP
• Personalized support for implementation
• Centralized Management of Your Billing Workflows
• Security through ISO 27001 certification, GDPR compliance, and traceability of transactions and invoices
• Scalability with enhanced features (automation, bank reconciliations, e-reporting)

The new timeline for the e-reform calls for a phased rollout:

• September 1, 2026: Reporting requirement for all companies + reporting requirement for large companies.
• September 1, 2027: Mandatory issuance requirement for medium-sized companies (ETI).
• September 1, 2028: Issuance requirement for SMEs and micro-enterprises.