Testimonial from Arnaud Dervaux, Director of Operations at Calexa Group
Specializing in HRIS consulting and support, Calexa Group is a company founded in 2016 with approximately 30 employees. It is experiencing strong growth and must manage a constantly evolving volume of projects and consultants.
As the company expanded, it quickly ran up against organizational limitations: project tracking, administrative management, and the centralization of information were becoming increasingly complex.
It was essential to implement a solution capable of automating and optimizing these processes to ensure greater visibility and seamless management of operations.
The firm was looking for a tool capable of centralizing all data related to consultants, assignments, and clients. The goal was twofold: to improve internal coordination and to free up time to focus on tasks with higher added value.
Choosing VSActivity: A Solution Tailored to Calexa Group’s Challenges
In its search for a high-performance tool, Calexa Group turned to VSActivity, a solution developed by Veryswing specifically for consulting firms. Choosing this platform was a natural decision for several reasons:
- Unified management of assignments and resources: VSActivity organizes information about consultants, assignments, and clients, providing a centralized view that is accessible to all employees.
- Simplified administrative tracking: Thanks toprocess automation, time-consuming administrative tasks—such as contract management and time tracking—are significantly reduced.
- Better decision-making: ERP provides a clear overview of current operations, enabling organizations to optimize resource allocation and anticipate future needs.
Thanks to these features, vsa perfectly meets Calexa Group’s needs by providing a structured framework and significant productivity gains.
A Successful Partnership with Veryswing
Implementing a new ERP system is always a challenge, and Calexa Group needed responsive, personalized support to ensure a smooth transition. The company was able to rely on the expertise and availability of the Veryswing teams to tailor the system to its specific needs.
“We implemented VSA in February 2020 with the additional goal of retrieving the January data to have a full year’s worth of data. The integration went smoothly, and the Veryswing teams provided us with very effective support,” explains Arnaud.
One of the aspects that Calexa Group particularly appreciates is Veryswing’s responsiveness and willingness to listen. Thanks to accessible support and smooth communication, the integration of VSActivity went off without a hitch, enabling rapid adoption by the teams.
Tangible results and improved performance
Since implementing VSActivity, Calexa Group has benefited from smoother and more structured management of its operations. The automation of administrative processes has resulted in significant time savings, reduced errors, and optimized project tracking.
Centralized access to data also facilitates collaboration among teams, which now have a comprehensive and up-to-date view of ongoing projects. This improved visibility and resource tracking directly contributes to faster and more effective decision-making.
“SinceVSA is a comprehensive ERP system, we also discontinued our old CRM software to use the integrated sales module,” explains Arnaud.
By streamlining its processes with VSActivity, Calexa Group has taken a key step forward in its development, enabling it to continue growing with confidence.
“We’ve become more efficient!” says Arnaud.
You, too, can use VSActivity in your engineering consulting firm
Do you also represent an engineering consulting firm? Like Calexa Group, you can grow your business by relying on a robust ERP system like VSActivity:
- Manage your teams’ activities: manage work orders, track time and activity reports, and schedule consultants by project.
- Streamline sales management: centralize leads and customers in a CRM, track sales pipelines, manage deals, and use electronic signatures
- Easily manage your human resources and recruitment: centralized candidate database, mass posting of job openings, company portal, payroll processing, absence management, and expense report processing
- Rely on real-time financial control and reporting: automated billing and collections, centralized procurement management, financial management, and budget tracking
Like Calexa Group, your company can leverage the potential offered by vsa to digitize your business processes.
Schedule a demo with one of our consultants and discover how VSActivity can transform the way you manage your consulting firm.
