You’ve decided to implement an ERP system within your IT services company. But where to start? Which ERP to choose? What features do you need?<\/p>\n
To answer these questions, you need to go through the “specifications” phase.<\/p>\n
The specifications will help you set up your ERP project, so you can choose the solution that best suits your needs.<\/p>\n
This article will guide you through 28 questions to ask yourself when drawing up your specifications. And because an example always speaks louder, here’s a concrete example of a specification.<\/p>\n
We could define specifications as the collection of a company’s needs in relation to a project. This could be to acquire a new tool, to develop a website, etc.<\/p>\n
The specifications will serve as a frame of reference between the company in need and its service providers, enabling them to discuss the project and provide a response in the form of a service or product.<\/p>\n
It includes a certain amount of information to support the project’s reflection, such as context, objectives, resources (human and financial), deadlines, etc.<\/p>\n
To help you draw up the best possible specifications for your ERP project, here are 28 questions to ask yourself.<\/p>\n
On the one hand, these questions enable service providers to get to know your company better, and on the other hand, they provide an opportunity to carry out an internal analysis of your company in order to establish the right foundations for the project.<\/p>\n
These questions will help you understand why you’re embarking on an ERP project.<\/p>\n
Defining your expectations enables you to identify the functionalities you need to meet your challenges. This will serve as the basis for your search for service providers.<\/p>\n
Every project has its constraints. Talking about these constraints helps us to anticipate them and to think carefully about how to respond to them. Selected publishers will be asked to respond.<\/p>\n
<\/p>\n
VSA is a specialized ERP solution for the consulting and service industries. We have therefore taken a IT services company as an example. This will enable you to visualize the rendering of a specification.<\/p>\n
The company’s growth means that managing with spreadsheets and small software packages is no longer enough. We don’t have a global vision.<\/p>\n
We want to harmonize our processes, and have reliable, secure data. We also want to increase the efficiency of our processes by 10%.<\/p>\n
A SaaS solution for IT services companies.<\/p>\n
Main modules :<\/u><\/p>\n Internal chargeback,<\/p>\n Reporting and indicators<\/p>\n Follow-up of customer payments,<\/p>\n Invoice posting<\/p>\n Monthly closing before the 5th of the following month<\/td>\n<\/tr>\n Validation workflows<\/p>\n Employee activity reporting<\/p>\n Consultant follow-up<\/td>\n<\/tr>\n Business alerts<\/p>\n Personnel management<\/p>\n Management and monitoring of training plans<\/p>\n GRPD Compliance<\/td>\n<\/tr>\n Sales follow-up (signature, etc.)<\/p>\n Summary sheet<\/td>\n<\/tr>\n Project start-up in November for an operational launch in early February, i.e. 3 months.<\/p>\n Project coordinator: Daphn\u00e9 DUPUIS (CFO)<\/p>\n Project participants: Louis JEAN (HR Manager) and Vanille CELESTE (Sales).<\/p>\n Drawing up specifications is an essential part of any ERP project. It represents the basis<\/strong> and reference for the project<\/strong>.<\/p>\n The specifications also enable you to ask the right questions about the project, so as to opt for the best solution<\/strong> to the problems encountered within your IT services company.<\/p>\n Writing a specification is not an easy exercise, which is why this article compiles the essential elements that make up a specification in 28 questions.<\/p>\n","protected":false},"excerpt":{"rendered":" You’ve decided to implement an ERP system within your IT services company. But where to start? Which ERP to choose? What features do you need? To answer these questions, you need to go through the “specifications” phase. The specifications will help you set up your ERP project, so you can choose the solution that best […]<\/p>\n","protected":false},"author":1,"featured_media":5596,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_seopress_robots_primary_cat":"none","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"article--metier":[],"solution":[74],"class_list":["post-7384","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-non-classifiee","solution-vsa-en"],"acf":[],"_links":{"self":[{"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/posts\/7384","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/comments?post=7384"}],"version-history":[{"count":2,"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/posts\/7384\/revisions"}],"predecessor-version":[{"id":7518,"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/posts\/7384\/revisions\/7518"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/media\/5596"}],"wp:attachment":[{"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/media?parent=7384"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/categories?post=7384"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/tags?post=7384"},{"taxonomy":"article--metier","embeddable":true,"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/article--metier?post=7384"},{"taxonomy":"solution","embeddable":true,"href":"https:\/\/veryswing.com\/en\/wp-json\/wp\/v2\/solution?post=7384"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n\n
\n Modules<\/strong><\/td>\n Features<\/strong><\/td>\n<\/tr>\n \n Billing<\/td>\n Preparation of invoices,<\/p>\n \n Activities<\/td>\n Time and absence reporting<\/p>\n \n RH<\/td>\n Preparation of pay slips<\/p>\n \n Business<\/td>\n Management and distribution of mission orders<\/p>\n \n Mobile application<\/td>\n With the main functions: time reporting, job orders, etc.<\/td>\n<\/tr>\n \n Security<\/td>\n Authentication via Microsoft accounts<\/td>\n<\/tr>\n \n Management<\/td>\n Inter-company, MLL is made up of 4 legal entities<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n Deadlines<\/h3>\n
The resources<\/h3>\n
<\/h2>\n
To conclude on how to write the right specifications for an ERP project<\/h2>\n