{"id":7384,"date":"2024-03-19T10:53:07","date_gmt":"2024-03-19T09:53:07","guid":{"rendered":"https:\/\/veryswing.com\/esn-how-to-write-the-right-specifications-for-an-erp-project-1-concrete-example.html"},"modified":"2026-08-19T15:41:34","modified_gmt":"2026-08-19T13:41:34","slug":"it-services-companies-how-to-write-specifications-for-erp-project","status":"publish","type":"post","link":"https:\/\/veryswing.com\/en\/it-services-companies-how-to-write-specifications-for-erp-project.html","title":{"rendered":"IT services companies: How to write the right specifications for an ERP project? + 1 concrete example"},"content":{"rendered":"

Reading time: 9 minutes.<\/strong><\/p>\n

You’ve decided to implement an ERP system within your IT services company. But where to start? Which ERP to choose? What features do you need? <\/p>\n

To answer these questions, you need to go through the “specifications” phase.<\/p>\n

The specifications will help you set up your ERP project, so you can choose the solution that best suits your needs.<\/p>\n

This article will guide you through the process of drafting your specifications with 28 questions to ask yourself<\/strong>. And because an example is always more helpful, we\u2019re providing a concrete example of specifications. <\/p>\n

What are ERP specifications?<\/h2>\n

We could define the requirements specification<\/a> as a compilation of a company’s needs regarding a project. This could be for the purchase of a new tool, the development of a website, and so on. <\/p>\n

The specifications will serve as a frame of reference between the company in need and its service providers, enabling them to discuss the project and provide a response in the form of a service or product.<\/p>\n

It includes a certain amount of information to support the project’s reflection, such as context, objectives, resources (human and financial), deadlines, etc.<\/p>\n

In an ERP project<\/a>, developing a rigorous requirements specification is essential for defining all expectations. This strategic document helps structure project management by clearly identifying business needs, existing processes, and constraints specific to the company. <\/p>\n

A well-drafted set of specifications for an ERP project also facilitates project management, as it serves as a guide throughout the various phases of deployment, from vendor selection to go-live.<\/p>\n

But then, who drafts the ERP requirements specification? In most cases, it is developed collaboratively by internal stakeholders (management, CFO, HR, etc.) with the possible assistance of a specialized external consultant. Developing the requirements document can take several weeks, as it requires a precise definition of needs and a thorough understanding of the company\u2019s processes. <\/p>\n

To help you draw up the best possible specifications for your ERP project, here are 28 questions to ask yourself.<\/p>\n

ESN: 28 questions to help you draw up your ERP project specifications<\/h2>\n

Questions about your company<\/h3>\n

On the one hand, these questions enable service providers to get to know your company better, and on the other hand, they provide an opportunity to carry out an internal analysis of your company in order to establish the right foundations for the project.<\/p>\n