Between demanding client projects and day-to-day administrative tasks, in-house consultants often struggle to find a balance. Activity reports to fill out, expense reports to enter, leave requests to submit\u2026 <\/p>\n\n
These essential tasks eat into valuable time that could be spent creating value. <\/p>\n\n
How can we lighten this burden so that consultants can focus on their core business?<\/p>\n\n
Discover 5 best practices to implement in your company and hear from consultants who have reduced their administrative workload by following these tips.<\/p>\n\n
In IT services companies<\/a> or consulting firms, the consultant is at the heart of value creation. However, a significant portion of their time is spent on recurring administrative tasks: <\/p>\n\n Even today, too many IT services companies and consulting firms manage these processes using Excel spreadsheets\u2014or even paper forms. This is a major source of errors, delays, and frustration for everyone. As the number of projects and expenses increases, processing them becomes increasingly time-consuming. <\/p>\n\n The time spent on administrative tasks is not insignificant, as it often means:<\/p>\n\n According to Numeum<\/a>, the digital sector employs more than 530,000 people in France, with a turnover rate ranging from 15% to 22%. <\/p>\n\n What are some of the contributing factors? <\/p>\n\n A lack of consideration and the daily annoyances, including administrative burdens.<\/p>\n\n Consultants working on-site at a client’s location face a paradox: they represent their employer but work every day in an environment that is not their own. This situation can lead to feelings of isolation and disconnection. <\/p>\n\n Without the right tools to maintain that connection, consultants may feel \u201cforgotten\u201d by their employer, which affects their engagement and, ultimately, their loyalty. A study on consultant retention in IT services companies<\/a> confirms that a sense of belonging depends in large part on tools that facilitate communication and access to information. <\/p>\n\n In your opinion, what is the main source of friction for a consultant? <\/p>\n\n It’s the proliferation of tools. <\/p>\n\n Activity report in Excel, expense reports via email, vacation requests in another program\u2026 <\/p>\n\n This fragmentation leads to duplicate entries, inconsistencies, and a considerable waste of time.<\/p>\n\n The solution<\/strong>: an industry-specific ERP system designed for consulting firms<\/a>. It allows you to centralize: <\/p>\n\n \u201cI use VSActivity to track my assignment orders. The interface is so simple that it makes the tool very effective.\u201d<\/em> <\/p>\n<\/blockquote>\n\n Automated workflows<\/a> can drastically reduce processing time:<\/p>\n\n Consultants are mobile by nature. They need to be able to handle their administrative tasks from anywhere: while commuting, between meetings, or from their assignment location. <\/p>\n\n Here are some key features<\/strong>:<\/p>\n\n \u201cI\u2019m saving time and working more efficiently when managing all my HR documents.\u201d An unapproved activity report means an invoice that hasn’t been issued and a negative impact on cash flow. Approval times are often the weak link in the process. <\/p>\n\n Best Practices<\/strong>:<\/p>\n\n <\/p>\n\n At IT services companies where automation has been implemented, invoicing can be initiated within 48 hours<\/a> after the monthly close, compared to several weeks with a manual process.<\/p>\n\n Beyond simple administrative management, the tool should serve as a bridge between the consultant and his or her employer:<\/p>\n\n \u201cVSActivity helps maintain the connection between headquarters and consultants on-site at client locations.\u201d<\/em> For Hamdi Debbebi, a consultant with the INTM Group<\/a> who has been on assignment with an end client for the past five years, the adoption of a dedicated tool has been a game-changer:<\/p>\n\n \u201cI can easily handle administrative tasks with VSActivity. I particularly appreciate how simple and fast it is to manage leave requests and activity reports.\u201d<\/em> Anthony Mathon, a consultant at Efor Group<\/a> for more than three years, confirms:<\/p>\n\n “This software makes it easier for me to handle all the tasks I need to do for my company. VSActivity now saves me a considerable amount of time when it comes to searching for and signing documents, logging hours worked, requesting time off, submitting expense reports, and more.”<\/em><\/p>\n\n What sets a sustainable solution apart from a simple tool is its ability to evolve with users’ needs.<\/p>\n\n “I’ve been using VSActivity for several years, and it just keeps getting better.” <\/em> According to Hamdi Debbebi, three features sum up the tool’s value:<\/p>\n\n “VSActivity is an agile, centralized solution. I can access company press releases and documents in VSA<\/strong> as soon as new ones are available.” <\/em><\/p>\n\n And as Anthony Mathon points out: \u201cInformation is no longer lost!\u201d<\/em><\/p>\n\n VSActivity<\/a> (VSA) is a SaaS ERP system designed specifically for IT services companies and consulting firms. It meets the day-to-day needs of consultants: <\/p>\n\n Sandrine Vianello sums up her experience in three words:<\/p>\n\n “VSActivity in three words? Effective, Practical, Intuitive<\/strong>.” <\/em><\/p>\n\n Administrative burdens aren’t inevitable. With the right tools, consultants can focus their energy on what really matters: supporting their clients, developing their skills, and contributing to their company’s success. <\/p>\n\n In an industry where employee turnover remains a major challenge, making consultants\u2019 day-to-day work easier is no longer a luxury but a strategic necessity. Companies that invest in the right tools strengthen their teams\u2019 engagement and set themselves apart in a tight job market. <\/p>\n\n\n
The Impact on Consultants’ Productivity and Well-Being<\/h3>\n\n
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Be aware of the risk of losing touch with the company<\/h3>\n\n
5 Best Practices for Reducing the Administrative Burden on Consultants<\/h2>\n\n
1. Centralize all processes in a single tool<\/h3>\n\n
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2. Automate repetitive tasks<\/h3>\n\n
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3. Simplify mobile data entry<\/h3>\n\n
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4. Streamline the approval processes<\/h3>\n\n
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5. Maintain a connection with the company despite the distance<\/h3>\n\n
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Testimonials: How Consultants Have Transformed Their Daily Work with the VSActivity ERP System<\/h2>\n\n
Simplified Administrative Management<\/h3>\n\n
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A tool that is constantly improving<\/h3>\n\n
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An agile and centralized solution<\/h3>\n\n
VSActivity, the ERP system designed for consultants’ day-to-day work<\/h2>\n\n
Features tailored to the consulting industry<\/h3>\n\n
What Users Are Saying<\/h3>\n\n
Conclusion: Freeing Up Time to Create Value<\/h2>\n\n
Key Takeaways<\/h3>\n\n
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